Think it’s too late to host the simulcast at your church? Think again!
The Lifeway Women Simulcast is just one month away, but that’s still plenty of time to plan a thoughtful, fun, and meaningful gathering. We’re breaking the details down to help you pull off the event of the year in no time at all. Get ready to gain encouragement to continue pursuing Christ in the midst of your daily life.
The beauty of hosting a digital event is that you get to choose if you want to go big or keep it simple. Below is a timeline for both options:
From there, you can choose to:
KEEP IT SIMPLE
- Pray about your involvement in the event and ask God to help you in your planning and to use the event for His glory!
- Test your technical setup and connection.
- Register at lifeway.com/lwsimulcast
- Promote your simulcast through word of mouth and social media.
- Have enough comfy seats for everyone attending.
- Tell everyone they’re on their own for meals!
- Connect your computer to the Internet and enjoy the simulcast!
You can stop here if you want to! It’s that easy, but even with just one month to plan, you could level up and have a more robust event. Here’s a timeline to help.
GO BIG
4 WEEKS OUT:
- Pray about your involvement in the event and ask God to help you in your planning and to use the event for His glory!
- Test your connection at speedtest.net to ensure you can host a successful simulcast at your location.
- Register at lifeway.com/lwsimulcast
- Cast a vision for your event and decide why you are hosting it and who you want to reach.
- Determine if you want to host as a church or as a small group
- Select the date you want to host your event
i. Small groups can host any day between April 29 – May 29
ii. Churches can host any day between April 29 – June 29 - Choose where you want to host your event
i. Church, local venue, your home, etc. - Determine what you will charge for others to attend your event
- Join the Lifeway Women Simulcast Insiders group to ask questions and gain ideas from other simulcast hosts
- Build a team to help you plan, promote and execute the event
i. Prayer Team, Communication Team. Facility Team, Registration Team, Hospitality Team, Technical Team, etc.
3 WEEKS OUT
- Plan for the day of your event
i. Meals, snacks, giveaways, swag bags, etc. - Recruit volunteers to help you on event day
i. Greeters, Registration, Special Needs, Meals + Snack, Event Store, Prayer, etc. - Continue promoting your event throughout your church and community
2 WEEKS OUT
- Continue your promotion
- Develop a plan for printing and distributing programs
1 WEEK OUT
- Lead your final promotion blitz
- Finalize your event day plans
i. Announcements, Assemble Swag Bags, Confirm Meals + Snack Plans
ii. Communicate last minute details with attendees
PLAN FOR AFTER YOUR EVENT
- Submit your host evaluation
- Debrief with your team to celebrate and praise God for all He did through the event.
- Follow up with attendees (especially those who made decisions)
- Plan to join us for another event!
